How Job Safety Analysis is Performed

There are Eight steps to performing a satisfactory Job Safety Analysis

1. Focus for assessment

A risk assessment is not a theoretical exercise. However, much work can be done on paper from the knowledge you, your employees or their representatives have of the workplace. A tour of the workplace will be needed to confirm, amend or add detail to your initial views.

2. Identify activities

To identify all potential safety hazards in the workplace, you should first look at all activities that are carried out. Don't just look at routine daily operations - consider all possible activities, including occasional maintenance and visits to the workplace by third patties.

3. Identify hazards

Make a list of all hazards that are likely to occur for each activity. Ignore the trivial and concentrate on significant hazards. Consider hazards that may not be associated with particular activities - e.g. fire.

4. Who is at risk

Decide who (e.g. employees, contractors, visitors etc) might be in danger in the workplace, and note their location in relation to first aid resources and evacuation routes.

5. Evaluate risk

Evaluate the risks arising from the hazards and decide whether your existing safety control measures are adequate or whether more should be done to get rid of the hazard or to control the risks.

6. Review controls

Look at the existing control measures that you have in place for each identified risk and assess whether it is adequate and whether more could be done to improve their implementation. Consider whether new controls need to be introduced.

7. Record Decisions

Produce a JOB SAFETY ANALYSIS report, recording your findings and details of the action you took as a result. Tell your employees about your findings by distributing or publishing your report.

Prepare an emergency plan. Inform, instruct and train employees in Health & Safety procedures, including first aid.

8. Review Regularly

Keep the assessment under review and revise it when necessary. Any material change in processes equipment or manpower should prompt you to consider the need for a new job safety analysis

Nobody knows as much about your business as you and the people who work with and for you. Try to use your own knowledge and experience and that of your colleagues and staff. Talk to your employees and listen to their concerns. The safety representative (if there is one) and your employees will have a valuable contribution to make. They can help you identify key issues and may already have practical suggestions for improvements.

Proper planning of your assessment, and any changes necessary because of it, includes consulting the workforce and their representatives. This can help ensure that any changes are introduced more easily and accepted more readily. However, remember that risk assessment is essentially a matter of applying informed common sense. You need to identify what could reasonably be expected to cause danger.

It is important that you carry out your job safety analysis in a practical and systematic way. It must take the whole of the workplace into account, including outdoor locations and any rooms and areas which are rarely used. If your workplace is small you may be able to assess the workplace as a whole. In larger buildings, you will often find it helpful to divide the workplace into rooms or a series of assessment areas using natural boundaries, e.g. process areas, offices, stores, workshops as well as corridors, stairways and external routes.

If your workplace is in a building shared with other employers, you and all the other occupiers and any other person who has control of any other part of the workplace will need to discuss your risk assessments. This will help to ensure that any areas of higher risk, and the need for any extra precautions, are identified.


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This information is derived from the Job Safety Report Generator™
For further information about the JSA Generator, visit the Job Safety Analysis Report Generator home page


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